# Documents

Documents settings let you add one or more documents to an on-demand (video or voice) or live interview stage. When you add documents to an interview stage, candidates invited to interview can access the document in different locations, based on the type of interview to which they are invited.

Common examples include job descriptions, interviewer guides, evaluation forms, candidate briefs, infographics, and market briefings. Documents are not supported for on-demand text interview stages.

* **On-demand video**: Candidates access documents on the Welcome page, under *Featured Resources > Job Description*.
* **On-demand voice**: Candidates access documents from the header, under *Resources > Documents*.
* **Live video**: Candidates access documents from the
  * Header, under *Resources > Documents*
  * Documents tab in the interview room
  * Link available within the email invitation
* **Live voice and Live in person**: Candidates access documents from the
  * Header, under *Resources > Documents*
  * Link available within the email invitation

## Open the Documents section for a stage


1. Open the job in **Job Summary** (you can navigate to the **Jobs** tab and search for the target job requisition).
2. Scroll to (or select) the interview stage you want to manage (for example, **Stage 1** or **Stage 2**, or a custom stage name).
3. In the stage settings/card, locate the **Documents** section.
4. If the section is collapsed, expand it (for example, click the section header or the **plus (+) icon**) to view the files attached to that stage.

## Control who can see a document

Once you add a document to an interview stage, you can select the **Participant** and **Candidate** check boxes in the Documents area of the interview stage to set the viewing permissions for each document.

* **Participant** refers to internal interview participants/reviewers (such as recruiters or hiring managers).
* **Candidate** refers to the applicant.

## Add a document to a stage

In the stage’s **Documents** section, click **Add Document**, then choose one of the following methods.

### Upload


1. In the **File Manager** window, click **Browse** to open your local file explorer.
2. Select the file you want to upload, then click **Open**.
3. Select the appropriate **Document Type** from the dropdown menu (such as "Job Document").
   4\. Verify that the file appears correctly in the File Manager window, and then click **Save and Close**.

The document now appears in the stage’s **Documents** section.

(Optional) To make the document available to interview participants and/or candidates, select the **Participant** and/or **Candidate** check boxes next to the document.

Documents that you upload to a job must adhere to the following criteria:

* Document upload file limits: 8M
* Supported document types: .pdf

### Recent

Use the grid to browse through documents that you previously uploaded to HireVue. Select the document that you want to attach to this interview, and then click **Save and Close**.

(Optional) Set visibility using the **Participant** and/or **Candidate** check boxes.

### Link

Enter a link to a document that candidates can access through their web browser. Type the address of the document that you want to link, and then click **Save and Close**.

(Optional) Set visibility using the **Participant** and/or **Candidate** check boxes.

## Remove a document from a stage


1. In the stage’s **Documents** section, hover over the document you want to remove.
2. Click the **trash can** icon on the right.
3. Confirm the deletion when prompted.




Documents

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