# Add candidates to a stage

To invite candidates to participate in an on-demand or live interview, you begin by adding them to that stage within your job. When you add candidates to an:

* **On-demand stage**, they are automatically invited to submit an on-demand stage.
* **Live stage**, then depending on the scheduling options you selected when you defined the stage, you can either manually schedule their interview, or ask that they self-schedule their own interview date and time.

Once you add candidates, any user with the appropriate permissions and group access can view or edit their profile, or invite them to Hirevue interviews or assessments.

## To add candidates to a stage


1. **If you have not already done so, open the stage that you want to add candidates to.**

   
   1. Click **Jobs** on the main Hirevue menu bar.
   2. On the Jobs page, click the job that you want to open. The job opens in the Job Summary view.
   3. On the Progress Bar, select the stage to which you want to add candidates.
2. Click **Add Candidate to Job** (typically located near the bottom of the job/stage page).
3. On the Add Candidate panel, verify the stage drop-down displays the correct stage. If not, select the stage that you want to add candidates to.
4. Select the method that you want to use to add candidates.

### Enter New Candidate

Select this option to enter candidates that have not yet been added to your application. When you add a candidate to this stage, then that candidate is added to both the Hirevue system, as well as this job and the specific interview stage.

**Tip:** If the Add Candidate window includes multiple tabs (for example, **Enter New Candidate**), make sure you are on the correct tab before entering candidate information.

Enter or edit the following information:

**Note:** Some applications contain custom fields configured by your system administrator not listed here. For questions about fields specific to your client application, contact your system administrator.

* **First Name/Last Name (required):** Candidate name used to identify the candidate in the application. This name is also used to address the candidate in system-generated emails.
* **Email (required):** Email address of the candidate. A candidate's email address is their unique identifier, and can only be used once in the application.
* **Phone:** Depending on your application configuration, phone number fields may be available but optional.
* **Contact Information:** (For example, Phone, Mobile Phone, Address, City, State/Province/Region, ZIP, and Country). This is the contact information for the candidate. Once defined, this information is only visible from the Candidate dashboard and candidate profiles. You can also export this information to a spreadsheet using the Export function.
* **LinkedIn Profile URL:** URL of the candidate's LinkedIn profile. The URL must be entered as a valid link (for example: https://www.linkedin.com/in/profilename).

**Save options (may vary by application):**

* **Save & Close** (or a final **Add** button): Saves the candidate and closes the Add Candidate window.
* **Add Another Candidate**: Saves the current candidate and clears the form so you can enter another candidate. After saving, you may see a brief confirmation message indicating the candidate was successfully added to the selected stage (often Stage 1, depending on your workflow).
* **If the email already exists and the candidate is archived:** A confirmation pop-up may appear asking to add the candidate back. Select **Yes, Add Candidate** to unarchive the candidate and add them to the current job and selected stage.
* If you entered information in an incorrect format (for example, an invalid email address), an error message appears and you must fix the errors before you can save.
* When you are finished adding candidates, close the window using **Cancel** or the **X**.

### Upload File

Use this option to quickly upload multiple candidates to the job and to send out simultaneous on-demand interview requests.

* To use this option, click **Upload file**, and then follow the on-screen directions to download and edit the template, and then upload it back into the interview stage.
* If the file contains errors, a message appears with a summary report. The summary report guides you through a line-by-line analysis of the errors so you can correct your file and upload the spreadsheet again.

### Select From List

Select this option to add one or more candidates that already exist in your application (and that you have permission to view) into a specific stage of the job.

To add an existing candidate using **Select From List**:


1. In the Add Candidate window/panel, select the **Select From List** tab (if the window shows tabs).
2. Use the search bar/filter to find the candidate by entering their name or email address.
3. In the results list, select the checkbox next to the candidate(s) to add.
4. Select **Add Candidate** (or **Add**, depending on what appears in the UI) to finalize.

A confirmation message appears, and the candidate is added to the selected stage and appears in the stage’s candidate list.

### Self-register

Generate a link or text code that you can share with candidates, enabling them to self-register for an on-demand video, voice, or text interview.

* If you added a candidate to a live interview stage that is configured for manual scheduling, a message appears asking if you want to schedule now or later. If you select:
  * **No, Later**, then you return to the interview stage view.
  * **Yes, Schedule Now**, then the Schedule Interview page opens, where you can manually schedule the candidate interview.

## After you add a candidate: find them and review responses

After you add a candidate, you can locate them in the stage’s candidate list and (if available) open their interview to review their responses.


1. In Job Summary, stay on (or return to) the stage page where you added the candidate.
2. Use the **candidate name search** (search bar) to find the candidate by typing all or part of their name.
3. Next to the candidate, open the **action menu** (three dots).
4. Select **See Responses** to open the candidate’s interview.

**Note:** **See Responses** is available after a candidate has submitted an on-demand interview or completed a live interview (depending on your stage type and status).

## After you add a candidate: view related materials (resume, cover letter, and more)

If documents have been uploaded for a candidate, you can view them from the candidate’s profile/details.


1. Open the job and go to the stage where the candidate appears.
2. Click the candidate’s name (or open the candidate details view/panel, depending on what is available in the stage).
3. On the candidate summary/details page, locate the **Related Materials** section.
4. Select a link to open the available documents.

The **Related Materials** section can include links such as **Resume**, **Reference**, **Cover Letter**, **Work Example**, **Other**, and **Job Document** (availability depends on what has been provided/uploaded).

Add candidates to a stage

For recruiters and hiring managers, use the feature guides to learn more about each area of functionality in Hirevue.

Screen Sharing in Your Interview

CodeVue FAQ

My browser is frozen 

Completing Your Game-Based Assessment (Computer)

Practice the Interview on your Computer

Update Browser (Safari)

Camera and Microphone Access Required Error

Update Browser (Firefox)

Camera Settings (Mac/Apple)

Camera Settings (Windows)

Microphone Settings (Mac/Apple)

Microphone Settings (Windows)

Audio & Speakers Settings (Mac/Apple)

Audio & Speakers Settings (Windows)

Camera in Use by Another Program Error

Update Browser (Google Chrome) 

COMPUTER INTERVIEW

User Roles and Permissions

Invitation Email

Interview questions

Job Welcome Video

Reminders

Self-Register

Add stages to a job

Create jobs

Create job templates

Jobs

Jobs page

Job templates page

Job summary

Stages

Edit or remove stages

Clone jobs

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Documents

Foyer

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Groups

Resources

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How to use AI scored in a job

Add AI scored questions to a stage

The science behind AI scored

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AI scored language support

AI scored ranked recommendations

Assessments & AI Scored

Builder

Builder page

Add Builder questions to a stage

Invite candidates to on-demand interviews

Candidates

Candidate details

Candidate activity

Candidates page

Import candidates to Hirevue

Add candidates to Hirevue

Archiving data

Data retention and archiving data

Data Retention & Archiving

Insights tiles

Hirevue dashboard

High priority tiles

Hirevue Dashboard

Live video virtual backgrounds

Live video experience

Live interview page

Live interview questions

Location

Live interviews

Live interview setup

Live Interviews

On-demand interview page

How to Reset an On-Demand Interview

On-demand voice interview questions

On-demand video interview questions

On-demand text interview questions

Candidate options

About on-demand interviews

OnDemand Interviews

Question Library

Question Library Import Guide

Question Library page

Question Library admin

Reviewing Interviews for Hiring Managers

Review all ratings page

Send an interview for review

Reviewer Options (On-Demand)

Review candidate interviews

Review page (on-demand interviews)

Review page (live interviews)

Review Interviews

Analytics

Analytics page

Legacy reporting

Analytics data export

Analytics export field definitions

Reporting & Analytics

Cancel or reschedule live interviews

Scheduling

Scheduling methods

Scheduling assistant

Scheduling Assistant Requests page

Schedule Interview Page

Manual scheduling

Manually schedule live interviews

Events

Events page

Create events

Configure event options Who tab

Configure event options What tab

Configure event options When tab

Configure event options Review tab

My availability

Candidate self-scheduling

Navigating and Managing Platform Features

Feature Guides

For recruiters and hiring managers, learn how to administer your Hirevue account by managing users, creating custom email templates, and setting up realistic job previews.

Application hierarchy

Add, edit, import, or deactivate user accounts

User management page

Languages

Language Hierarchy

Supported languages

Email templates

Email templates page

Edit email templates

Available Fields Reference

Email Templates

Realistic Job Previews

Realistic Job Preview Tips and Best Practices

Realistic Job Preview page

Realistic Job Preview template

Create a New Realistic Job Preview

Duplicate a Realistic Job Preview

Export and import a Realistic Job Preview

Realistic Job Preview publication status

Archive and Unarchive a Realistic Job Preview

Client Admin Guides

For recruiters and hiring managers, review Hirevue training videos to master platform fundamentals.

Add candidates to a stage

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