# How do I share my calendar?

**Note**: Prior to beginning the synchronization, your client administrator must have completed a few setup tasks that require collaboration with Hirevue. The following steps assume that your organization has setup Microsoft Exchange synchronization with Hirevue using OAuth 2.0. Please contact your client administrator for more information.

### Overview

When you synchronize Hirevue with Microsoft Exchange, you streamline the scheduling process and improve the user experience for recruiters, hiring managers, and candidates.

### Access your Calendar

You can access the My Availability page by clicking your User Name from the main menu bar, and then selecting **My Profile** > **My Availability**.

The following image displays an example of the My Availability page when accessed from within the HireVue recruiter experience.

**Note**: If you don't see the Share My Calendar section on the My Availability page, the setup steps have not been performed to successfully authorize a calendar synchronization. Please contact your client administrator.

![](https://brainfish-storage-prod.s3-accelerate.amazonaws.com/uploads/634ebdf6-3c6d-407f-94a2-ac567d4f99e3/fa54e5e8-1352-427d-846f-60ff34597a56/imported?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=ASIAUPPN5IL3UFK2UVMZ%2F20260509%2Fus-east-2%2Fs3%2Faws4_request&X-Amz-Date=20260509T083651Z&X-Amz-Expires=3000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBcaCXVzLWVhc3QtMiJHMEUCIQCb0C8KACNdAs9CKuTyMG%2BVtl1ijH6wUdqAIeF9Fbr5cwIgZNJtz7nsVWevu9jb%2BU%2Fj%2B9MdS2zuy4ZJK%2FXmTtHODikq5QUI4P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgwzMDgxMjU5NzUyODciDCS52u6kgaEYsxK1YCq5BTwPDY9CRaOVrOMAX7VSHtqPnQilpQiKrarHo1%2F7S7wavv3KnZarsUJgI7gQmjvSl6%2BAkTs71maJ84B%2BWMPR00mbTooWkKHIRXCxvkYv1vprzA6n4fZ33GNXqA8FtwqEOEs9Z4RRCgI67UOT6RW%2FebyTcjt0iNllJCIW0gs%2Ffj7O9Ub396H%2FSE4OayE8B%2Fx2ALzeWZbd1K%2Bj3sU7J5w4gQrQLbQfSn%2FxS1SGhs0d0fvts6wEPQGJuuyU89Xu%2FcyxZA4QV2pbi52mZ%2FoQ3g5gCHVZqYUYSegGWTJzaqp%2FIBZippZ%2FI9PJjeEJzbgMv0PV7MEH9%2BEY92rXb50rOX0mCk9WzjI4dpl3rcQ7fSHmvqFR7u1onwbtXlKSDwB6brRTD1FOgdbvseQBRBB2GPY5mGDXZYfRX0FQSe9DzMad48CsqBf3lqIKgsov1ccvCDlcYtxASehqtrCDJ8I0SwcKkAqkwqeuIywtvX5A6rpheJUadJvOQwybVj8xshBXk0ZLO2oqsl%2FGtnOsT9tbcAlD6R1IZmYez57plEZ3XYq2X%2F74I%2BJTj9NxKN4cmidIG5Xj5GFgKCs6xoD5eNEgWW%2F40HLSRJYTT%2BtL9o3zlG8VxZDHnrn6k7IG5i%2FV%2FZ2%2Bda1b2iInTwKShzf4K7UV95pFReUqMAqXvvGGz8iDBuq5pQHZgaUdx%2FhWrYhayyC9xKyL6%2FTqL44IHiPUypKGZYMd8eoNoTWwxM%2FnkkNuqVyECZtwrmM5LEsNeXvyFyupwwC2vl4IbsLN4kb7B0F3TUXXlfxPWqYJP9Td0e6lQbvS7SPwJ6Nr%2FUcMRbTpsuq%2FL7bSG4RpMri651MT%2Bb9wsJv4kLtYnh%2FW8V%2BjnaCJPj1P6XCyZojcrrfHI8BN%2FZfrEqvB6LFcTUOwJMVHtkWUSGAt7l4ZRbthbCPgat0wqrX7zwY6kAHkFz6fqEyHQm%2BTPd2cmSu7z22skqTr%2FS3ABN79Cy905%2F73c0izilsKDrO55HuLWrJnMWiQglLRHKGZj4p03OIpSeqewZsuRRS4362EOcz4l1uoYGQETTmW5L%2Fs0JvXDXrTdQiRZNkIPR19U1Df%2ByTzX7ChEydVfHijveHbfRZWEaUKM7%2FYz0Y%2BV9LdUVg0Zj8%3D&X-Amz-Signature=3a442768e4d8ac0ce2459ac60a21fbea8ebeb9be6a2c506a6a544581e9744f25&X-Amz-SignedHeaders=host&response-content-disposition=attachment)

### Share Your Calendar

To start the calendar syncing process, you first need to share your calendar with Hirevue. Sharing your corporate calendar sets up a real-time connection to your Microsoft Outlook calendar and imports available time slots so candidates can self-schedule their interviews with you.

To share your calendar

1.  On the My Availability page, under Set Availability Automatically, click **Share My Calendar**.
2.  On the Share My Calendar page, select the **Share my calendar with** **HireVue** check box, and then click **Save**.
3.   The Permissions requested page appears, prompting you to confirm that you want to grant HireVue permission to access your calendar. Click **Accept**.

## Set your Work Hours

After sharing your calendar, you can now configure your work hours in Hirevue. Work hours are periods of time each day during which you're available to participate in candidate interviews. HireVue schedules interviews for time blocks marked as "available" in your HireVue calendar and "free" in your connected Outlook calendar.

When you set your work hours, then candidates who are self-scheduling interviews will only be able to select from your available time slots.

To set your work hours

On the My Availability page \(Work Hours view\), click and drag the time blocks that you want to make available for participating in interviews, and then click **Save Changes**. Your work hours appear in blue with the Available tag in the left corner.

![](https://brainfish-storage-prod.s3-accelerate.amazonaws.com/uploads/634ebdf6-3c6d-407f-94a2-ac567d4f99e3/be95a69b-5471-408b-8e43-c612c941e5ab/imported?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=ASIAUPPN5IL3UFK2UVMZ%2F20260509%2Fus-east-2%2Fs3%2Faws4_request&X-Amz-Date=20260509T083651Z&X-Amz-Expires=3000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBcaCXVzLWVhc3QtMiJHMEUCIQCb0C8KACNdAs9CKuTyMG%2BVtl1ijH6wUdqAIeF9Fbr5cwIgZNJtz7nsVWevu9jb%2BU%2Fj%2B9MdS2zuy4ZJK%2FXmTtHODikq5QUI4P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgwzMDgxMjU5NzUyODciDCS52u6kgaEYsxK1YCq5BTwPDY9CRaOVrOMAX7VSHtqPnQilpQiKrarHo1%2F7S7wavv3KnZarsUJgI7gQmjvSl6%2BAkTs71maJ84B%2BWMPR00mbTooWkKHIRXCxvkYv1vprzA6n4fZ33GNXqA8FtwqEOEs9Z4RRCgI67UOT6RW%2FebyTcjt0iNllJCIW0gs%2Ffj7O9Ub396H%2FSE4OayE8B%2Fx2ALzeWZbd1K%2Bj3sU7J5w4gQrQLbQfSn%2FxS1SGhs0d0fvts6wEPQGJuuyU89Xu%2FcyxZA4QV2pbi52mZ%2FoQ3g5gCHVZqYUYSegGWTJzaqp%2FIBZippZ%2FI9PJjeEJzbgMv0PV7MEH9%2BEY92rXb50rOX0mCk9WzjI4dpl3rcQ7fSHmvqFR7u1onwbtXlKSDwB6brRTD1FOgdbvseQBRBB2GPY5mGDXZYfRX0FQSe9DzMad48CsqBf3lqIKgsov1ccvCDlcYtxASehqtrCDJ8I0SwcKkAqkwqeuIywtvX5A6rpheJUadJvOQwybVj8xshBXk0ZLO2oqsl%2FGtnOsT9tbcAlD6R1IZmYez57plEZ3XYq2X%2F74I%2BJTj9NxKN4cmidIG5Xj5GFgKCs6xoD5eNEgWW%2F40HLSRJYTT%2BtL9o3zlG8VxZDHnrn6k7IG5i%2FV%2FZ2%2Bda1b2iInTwKShzf4K7UV95pFReUqMAqXvvGGz8iDBuq5pQHZgaUdx%2FhWrYhayyC9xKyL6%2FTqL44IHiPUypKGZYMd8eoNoTWwxM%2FnkkNuqVyECZtwrmM5LEsNeXvyFyupwwC2vl4IbsLN4kb7B0F3TUXXlfxPWqYJP9Td0e6lQbvS7SPwJ6Nr%2FUcMRbTpsuq%2FL7bSG4RpMri651MT%2Bb9wsJv4kLtYnh%2FW8V%2BjnaCJPj1P6XCyZojcrrfHI8BN%2FZfrEqvB6LFcTUOwJMVHtkWUSGAt7l4ZRbthbCPgat0wqrX7zwY6kAHkFz6fqEyHQm%2BTPd2cmSu7z22skqTr%2FS3ABN79Cy905%2F73c0izilsKDrO55HuLWrJnMWiQglLRHKGZj4p03OIpSeqewZsuRRS4362EOcz4l1uoYGQETTmW5L%2Fs0JvXDXrTdQiRZNkIPR19U1Df%2ByTzX7ChEydVfHijveHbfRZWEaUKM7%2FYz0Y%2BV9LdUVg0Zj8%3D&X-Amz-Signature=dca59a00253697ea9e6f7033fd7db2eab86ecc3abb44c2121510ad4bc5bfbf45&X-Amz-SignedHeaders=host&response-content-disposition=attachment)

How do I share my calendar?

Frequently asked questions from recruiters and hiring managers.

How do I set the retake policy for an assessment?

Hirevue Incident Status

How am I notified if a candidate reschedules an interview?

Can a candidate make multiple interview recordings and select the best one?

What happens if an interview runs long?

What is a submission deadline?

Why should I set a stage expiration?

How do I upload a file with international characters?

How can I export information about my candidates and jobs?

How am I notified if a candidate or interviewer declines an invitation?

Managing Interview Deadlines

Why can't I find a pre-existing candidate in the system?

General

FAQs

For recruiters and hiring managers, use the feature guides to learn more about each area of functionality in Hirevue.

Screen Sharing in Your Interview

CodeVue FAQ

My browser is frozen 

Completing Your Game-Based Assessment (Computer)

Practice the Interview on your Computer

Update Browser (Safari)

Camera and Microphone Access Required Error

Update Browser (Firefox)

Camera Settings (Mac/Apple)

Camera Settings (Windows)

Microphone Settings (Mac/Apple)

Microphone Settings (Windows)

Audio & Speakers Settings (Mac/Apple)

Audio & Speakers Settings (Windows)

Camera in Use by Another Program Error

Update Browser (Google Chrome) 

COMPUTER INTERVIEW

User Roles and Permissions

Invitation Email

Interview questions

Job Welcome Video

Reminders

Self-Register

Add stages to a job

Create jobs

Create job templates

Jobs

Jobs page

Job templates page

Job summary

Stages

Edit or remove stages

Clone jobs

Clone job templates

Documents

Foyer

Email invitations

Send for review (forwarding)

Rating and review

Work with questions

Advancement

Groups

Resources

Select assessment

Assessments

AI scored

AI scored comparison

AI scored recommendations

AI scored question sets

Job competencies

How to use AI scored in a job

Add AI scored questions to a stage

The science behind AI scored

AI scored question library

AI scored language support

AI scored ranked recommendations

Assessments & AI Scored

Builder

Builder page

Add Builder questions to a stage

Invite candidates to on-demand interviews

Add candidates to a stage

Candidates

Candidate details

Candidate activity

Candidates page

Import candidates to Hirevue

Add candidates to Hirevue

Archiving data

Data retention and archiving data

Data Retention & Archiving

Insights tiles

Hirevue dashboard

High priority tiles

Hirevue Dashboard

Live video virtual backgrounds

Live video experience

Live interview page

Live interview questions

Location

Live interviews

Live interview setup

Live Interviews

On-demand interview page

How to Reset an On-Demand Interview

On-demand voice interview questions

On-demand video interview questions

On-demand text interview questions

Candidate options

About on-demand interviews

OnDemand Interviews

Question Library

Question Library Import Guide

Question Library page

Question Library admin

Reviewing Interviews for Hiring Managers

Review all ratings page

Send an interview for review

Reviewer Options (On-Demand)

Review candidate interviews

Review page (on-demand interviews)

Review page (live interviews)

Review Interviews

Analytics

Analytics page

Legacy reporting

Analytics data export

Analytics export field definitions

Reporting & Analytics

Cancel or reschedule live interviews

Scheduling

Scheduling methods

Scheduling assistant

Scheduling Assistant Requests page

Schedule Interview Page

Manual scheduling

Manually schedule live interviews

Events

Events page

Create events

Configure event options Who tab

Configure event options What tab

Configure event options When tab

Configure event options Review tab

My availability

Candidate self-scheduling

Navigating and Managing Platform Features

Feature Guides

For recruiters and hiring managers, learn how to administer your Hirevue account by managing users, creating custom email templates, and setting up realistic job previews.

Application hierarchy

Add, edit, import, or deactivate user accounts

User management page

Languages

Language Hierarchy

Supported languages

Email templates

Email templates page

Edit email templates

Available Fields Reference

Email Templates

Realistic Job Previews

Realistic Job Preview Tips and Best Practices

Realistic Job Preview page

Realistic Job Preview template

Create a New Realistic Job Preview

Duplicate a Realistic Job Preview

Export and import a Realistic Job Preview

Realistic Job Preview publication status

Archive and Unarchive a Realistic Job Preview

Client Admin Guides

For recruiters and hiring managers, review Hirevue training videos to master platform fundamentals.