Question Library Import Guide
The Question Library is a way for recruiters to deliver curated interview guides for a better candidate experience. Client administrators can design all aspects of interview questions for recruiters and hiring managers in an easy-to-use interface to ensure candidates have a consistent experience. You can quickly import questions to your question library to create custom interview guides to ensure a consistent, better hiring experience for your candidates.
When you import questions, you prepare a spreadsheet template with required and optional information about the questions and interview, then import the spreadsheet within your Hirevue application.
Preparing your import template
To ensure your questions are available in the Question Library, you must import your questions via a .csv-UTF 8 file.
Important! Your columns headers must be the same as the template provided in the table below.
| InterviewType | QuestionType | QuestionText | Scenario | Competency | Keywords | IsResponseRequired | ResponseType | ResponseChoices | ResponseThinkTime | ResponseAnswerDuration | ResponseCharacterLimit | IsSpontaneous | MaxRecordings | IsReviewRequired | ReviewType | ReviewerInstructions | ReviewChoices | LanguageId |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The column names are listed below with a brief description and the possible data options for that column. If the optional fields are missing in the import file, they will either be left blank, or a default will be added based on your application settings. If information is entered in a field that does not apply to your specific interview type, it will be ignored.
InterviewType (Required)
When you use Hirevue to build your interview experience, you can use a combination of on-demand (voice, video, and text) and live (voice, video, and in-person) stages to help you quickly assess and select your ideal candidate.
When you create each stage, you select the interview type that best matches the candidate experience you want for that stage.
For this column, define which stage the question will be available for. Each question can only belong to one job stage. If you wish to use the same question for multiple job stages, you must duplicate the question for each desired stage.
Note: Use only the job stages for which your app is licensed.
Possible options:
- InPersonInterview
- PhoneInterview
- VideoInterview
- OnDemandVideoInterview
- OnDemandVoiceInterview
- OnDemandSmsInterview
QuestionType (Required)
Question types are categories of questions you can use when creating questions for stages. Question types do not define the way in which you provide instruction or context to a candidate. Rather, they specify the way in which you want to present the question or problem itself.
OnDemandVideo
- Text
- Video
- Voice
- Image
OnDemandVoice
- Text
- Audio
OnDemandText and Live
- Text
Note: To use audio, image, or video, you must know the associated Media Entry IDs.
QuestionText (Required)
Add the questions you want to ask candidates (for live interviews) or questions you want candidates to respond to (on-demand interviews).
For on-demand video interviews, you can use HTML tags. For on-demand text interviews, Question Text must be less than 160 characters.
Scenario
Available for all interview types except on-demand voice. For on-demand video interviews, you can use HTML tags.
Note: Adding HTML tags to on-demand video or on-demand text questions will determine how the question is presented to the candidate. Adding HTML tags to live questions will determine how the question is presented to the interviewer.
Competency
Free form text field. This is displayed to the reviewer and available as a filter to help select questions to add to a stage.
Keywords
Free form text field. You can have multiple keywords by pipe-delimiting your list. Keywords are available as a filter to assist with selecting questions for a stage and not shown to candidate nor reviewers. Enter in text pipe-delimited, values are optional. Character limit is 512.
Example: |Continuous Learning | Developing Others | Coaching | Training|
IsResponseRequired
You can require the candidate to answer the question.
Possible Options:
- True
- False
ResponseType
You can configure the answer format that defines how candidates can respond to the question. Enter in text pipe-delimited, values are optional.
Best practice: Match your Response Type to the Interview Type specified for the question for consistency in the application.
OnDemandVideo:
OnDemandVoice:
OnDemandText:
ResponseChoices
Required for MultipleChoice (Single Select), MultipleSelect, FillInTheBlank ResponseTypes. Enter in text pipe-delimited, values are optional.
- Text-only example: |Pass|Fail|
- Text with a score value example: |choice one~1|choice two~2|choice three~3|choice four~4|choice five~5|
ResponseThinkTime
Only applicable for on-demand video for video or audio responses on spontaneous questions. Time is in seconds. 0 is the default if nothing is entered and means there is no think time.
- 0
- 5
- 10
- 15
- 30
- 45
- 60
- 120
- 180
- 240
- 300
- 600
- 900
ResponseAnswerDuration
Only applicable for on-demand video for video or audio response questions or on-demand voice for audio response questions. You can restrict the amount of time a candidate has to answer the question. Time is in seconds. 0 is the default if nothing is entered and means there is no limit.
- 0
- 30
- 45
- 60
- 120
- 180
- 240
- 300
- 600
- 900
ResponseCharacterLimit
Only for text response questions in on-demand video questions. Maximum allowed 4000.
IsSpontaneous
Only applicable for on-demand video for video or audio response questions.
Possible Values:
- True
- False
MaxRecordings
Only applicable for on-demand video for video or audio response questions. Maximum recordings allowed is 6.
IsReviewRequired
Review format is the same for all interview types. When you add questions to a stage, you also configure a review format that specifies the type of feedback you want to collect from anyone reviewing the interview.
For this column, enter whether you wish to require a review of this interview.
Possible Values:
- True
- False
ReviewType
This field determines how reviewers will review the candidate’s answer.
Note: Use only the review types for which your app is licensed.
ReviewerInstructions
Instructions you want to display to reviewers within the Rating/ Feedback area. Use this field to provide detailed information about how you want reviewers to provide their feedback. You can use HTML tags to format the text as desired.
ReviewChoices
Required for MultipleChoice (Single Select) and MulitpleSelect ReviewType. Text input. Supports multiple via pipe-delimiting. Scores are optional.
- Text-only example: |Pass|Fail|
- Text w/ value example: |choice one~1|choice two~2|choice three~3|choice four~4|choice five~5|
LanguageId
Enter the ID for the language you are importing.
Note: If Language ID is not entered, the application default will be selected.