Jobs page

The Jobs page provides a single view of all of the jobs that you have permission to view in Hirevue. You can use this page to view job details, edit or create jobs, or send on-demand interview invitations.

To access the Jobs page, from the main dashboard/main menu bar, click Jobs.

Note: Options available to you on the Jobs page are dependent on your application permissions. For information about the permissions configured for you in your application, see your HireVue administrator.

View only your jobs (or all jobs)

You can quickly switch between seeing only the jobs assigned to you and seeing all jobs you have access to.

1. From the main dashboard, go to Jobs.
2. At the top of the jobs list, locate the Only show my jobs checkbox.
3. Select Only show my jobs to display only jobs where you are the assigned recruiter.
4. Clear Only show my jobs to display all jobs you are eligible to view.

Note: If you add a different user to the Recruiter filter, the system will display both your jobs and those matching the Recruiter filter criteria.

Find and open a job (search by job title)

Use this workflow to navigate to the jobs list, search for a specific job, and open it.

1. From the main dashboard, locate the top navigation menu.
2. Select Jobs to open the jobs list.
3. In the jobs list, use the Job Title (or Name) search/filter field to find the job:
   • Type the full job title or a partial title to filter the list.
   • The list may update as you type, or you may need to press Enter (depending on your configuration).
4. Select the job title in the results.

The job opens in Job Summary, where you can view an overview of the job’s stages and candidate activity.

Filter jobs (for example, by recruiter)

The jobs grid can be filtered by values in many columns (what’s available varies by configuration).

• To filter by a recruiter, locate the Recruiter column and use the filter/search box under that column header (for example, click in the box and select a recruiter’s name).
• To remove a filter and return to the full list, clear the value in the filter field.

The following image displays an example Jobs page. Refer to the numbered links below the image for more information about each area.

1 - Create job

Opens the Create Job page, where you can add a new job to HireVue. Once you add a job, you can configure settings specific to the interview stages that you include in the job. See Create jobs.

2 - Request on-demand

Generate an on-demand interview request for the selected job. Select a job and then click Request On-Demand to be prompted to select an interview type (on-demand video, voice, or text), and candidates. Once you've made your selections, you can send your request.

3 - Convert job to template

Converts the selected job to a job template. Once converted, the job is removed from the Jobs grid, and appears in the Job Templates grid, where you can use it to quickly create new jobs.

4 - Action menu

Lets you perform any of the following actions:

Note: Available options may vary based on user permissions.

Clone job

Creates a copy of the selected job and saves it in the Jobs grid. When you clone a job, you copy everything (except the Job Requisition) from the original job into the new job. After providing the title and requisition number for the new job, you can then edit it as needed. For more information, see Clone jobs.

Import job

Lets you import an .xml file that was previously exported from HireVue. You cannot import media files. Therefore, any video or audio associated with the exported jobs must be re-recorded after they are imported.

Export job

Exports an .xml file with all active job data that you can import into another HireVue application. When you export jobs, the system does not export media files. Therefore, any video or audio associated with the jobs must be re-recorded after they are imported.

Forward job

Forwards an email link that provides access to all unarchived, submitted on-demand interviews for a job. You can forward a job to hiring managers and other recipients to provide access to all interviews and candidates associated with the job at any time. Hiring managers can use the forwarded email link throughout the interview process to:

• Review and rate interviews associated with the job
• Review documents and additional candidate information
• Add notes and documents of their own

By default, recipients of forwarded interviews can view the interview without logging into the system. However, applications can be configured to require that hiring managers log in before viewing forwarded interviews. For questions about your specific configuration, contact your system administrator.

Reassign recruiter

Opens a window where you can select a new recruiter to assign to the selected job. The recruiter associated with the job will be assigned to any interviews that are generated through candidate self-scheduling.

Archive/unarchive

Lets you archive active jobs, or unarchive jobs that were previously archived. If you are viewing:

• Unarchived jobs, then the Archive option is visible, allowing you to archive selected jobs.
• Archived jobs, then the Unarchive option is visible, allowing you to add archived jobs back to the Jobs page.

View archived/view unarchived

Displays jobs that have been archived or unarchived. If you are viewing:

• Archived jobs, then the View Unarchived option is visible, allowing you to view all unarchived jobs.
• Unarchived jobs, then the View Archived option is visible, allowing to view all archived jobs.

View archived jobs (and return to active jobs)

1. From the Jobs page, click the three-dot options menu in the top-right corner of the job list section.
2. Select View Archived.
3. The job list updates to show archived jobs. Use the filter fields to find a specific archived job.
4. To return to active jobs, click the three-dot options menu again and select View Unarchived.

Archiving helps declutter the main job list by hiding positions that are no longer active, without permanently deleting them.

Export all columns

Exports data from all columns (visible and hidden) in the selected grid to a .csv file and downloads it to your computer.

Export visible columns

Exports data from all visible columns in the selected grid to a .csv file and downloads it to your computer.

Edit columns

Opens a window where you can select additional columns to add to the data grid. To remove columns from the grid, click the down arrow in the upper right of each column, and then from the drop-down, select Hide Column.

Reset columns

Resets the displayed columns to default settings.

5 - Filter and sort

Lets you filter or sort the records in the jobs grid.

Filter

You can filter the records in the jobs grid by any value.

For example, if you type "S" in the Name/Job Title filter field, the application displays all records where the job name contains an "S" (Seasonal Warehouse, Campus Job, Client Success, etc.). If you type "Sea" in the Name/Job Title filter field, the application displays all records where the job name contains the "Sea" string (Seasonal Warehouse). In order for records to appear in the filter, the records must contain the exact string of letters and/or numbers typed into the filter field, in the order in which they are typed.

Find a job by Requisition ID

If you know the job’s requisition identifier, you can quickly locate the job by filtering the list.

1. From the main dashboard, click Jobs.
2. In the jobs list, locate the Requisition filter/search field.
   • In some views, this is the filter box under the Requisition column header.
   • In other views, it may appear as a Requisition search field at the top of the jobs list.
3. Enter the Requisition ID/number.

The job list automatically filters to show only jobs that match the ID.

1. Click the job title (often shown as a blue link) to open the job’s detailed view (Job Summary), where you can continue into the candidate review workflow.

Tip: To remove the filter and return to the full job list, clear the value from the Requisition filter field.

Sort

You can click the down arrow next to the column headers to sort by that column. When you click the down arrow, you can use the sort menu to select one of the following options:

• Sort Ascending - Sort records by the column value in ascending order.
• Sort Descending - Sort records by the column value in descending order.
• Remove Sort - Remove any applied sort and revert to the default grid order.
• Hide Column - Hide the column from view.

6 - Edit the job

Opens the job in the Job Summary page, where you can:

• Configure interview stages.
• Add, change, or delete values for any of the available fields.
• Add candidates.
• Manage interviews.

7 - Only show my jobs

Checking this box filters the job page results to only show jobs for which you are the assigned recruiter. You can deselect the box to see all jobs you are eligible to view. If you add a different user to the Recruiter filter, the system will display both your jobs and those matching the filter criteria.

Note: The 'Only show my jobs' box is selected by default.

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Need more information?

• Jobs

Jobs page

The Jobs page provides a single view of all of the jobs that you have permission to view in Hirevue. You can use this page to view job details, edit or create jobs, or send on-demand interview invitations.

To access the Jobs page, from the main dashboard/main menu bar, click Jobs.

Note: Options available to you on the Jobs page are dependent on your application permissions. For information about the permissions configured for you in your application, see your HireVue administrator.

Quick start: open a job to manage candidates

Use this workflow when your goal is to start from the dashboard and open the correct job so you can begin managing candidates (for example, add candidates, review submissions, and track progress).

1. Sign in to Hirevue.
2. From the main dashboard, select the Jobs dropdown menu in the top navigation bar.
3. Locate the job you want to work with:
   • Scroll through the list, and/or
   • Use available search and filter options (for example, Job Title/Name, Requisition, Location, or Created Date).
4. Select the hyperlinked job title to open the job in Job Summary.

View only your jobs (or all jobs)

You can quickly switch between seeing only the jobs assigned to you and seeing all jobs you have access to.

1. From the main dashboard, go to Jobs.
2. At the top of the jobs list, locate the Only show my jobs checkbox.
3. Select Only show my jobs to display only jobs where you are the assigned recruiter.
4. Clear Only show my jobs to display all jobs you are eligible to view.

Note: If you add a different user to the Recruiter filter, the system will display both your jobs and those matching the Recruiter filter criteria.

Find and open a job (search by job title)

Use this workflow to navigate to the jobs list, search for a specific job, and open it.

1. From the main dashboard, locate the top navigation menu.
2. Select Jobs to open the jobs list.
3. In the jobs list, use the Job Title (or Name) search/filter field to find the job:
   • Type the full job title or a partial title to filter the list.
   • The list may update as you type, or you may need to press Enter (depending on your configuration).
4. Select the job title in the results.

The job opens in Job Summary, where you can view an overview of the job’s stages and candidate activity.

Filter jobs (for example, by recruiter)

The jobs grid can be filtered by values in many columns (what’s available varies by configuration).

• To filter by a recruiter, locate the Recruiter column and use the filter/search box under that column header (for example, click in the box and select a recruiter’s name).
• To remove a filter and return to the full list, clear the value in the filter field.

The following image displays an example Jobs page. Refer to the numbered links below the image for more information about each area.

1 - Create job

Opens the Create Job page, where you can add a new job to HireVue. Once you add a job, you can configure settings specific to the interview stages that you include in the job. See Create jobs.

2 - Request on-demand

Generate an on-demand interview request for the selected job. Select a job and then click Request On-Demand to be prompted to select an interview type (on-demand video, voice, or text), and candidates. Once you've made your selections, you can send your request.

3 - Convert job to template

Converts the selected job to a job template. Once converted, the job is removed from the Jobs grid, and appears in the Job Templates grid, where you can use it to quickly create new jobs.

4 - Action menu

Lets you perform any of the following actions:

Note: Available options may vary based on user permissions.

Clone job

Creates a copy of the selected job and saves it in the Jobs grid. When you clone a job, you copy everything (except the Job Requisition) from the original job into the new job. After providing the title and requisition number for the new job, you can then edit it as needed. For more information, see Clone jobs.

Import job

Lets you import an .xml file that was previously exported from HireVue. You cannot import media files. Therefore, any video or audio associated with the exported jobs must be re-recorded after they are imported.

Export job

Exports an .xml file with all active job data that you can import into another HireVue application. When you export jobs, the system does not export media files. Therefore, any video or audio associated with the jobs must be re-recorded after they are imported.

Forward job

Forwards an email link that provides access to all unarchived, submitted on-demand interviews for a job. You can forward a job to hiring managers and other recipients to provide access to all interviews and candidates associated with the job at any time. Hiring managers can use the forwarded email link throughout the interview process to:

• Review and rate interviews associated with the job
• Review documents and additional candidate information
• Add notes and documents of their own

By default, recipients of forwarded interviews can view the interview without logging into the system. However, applications can be configured to require that hiring managers log in before viewing forwarded interviews. For questions about your specific configuration, contact your system administrator.

Reassign recruiter

Opens a window where you can select a new recruiter to assign to the selected job. The recruiter associated with the job will be assigned to any interviews that are generated through candidate self-scheduling.

Archive/unarchive

Lets you archive active jobs, or unarchive jobs that were previously archived. If you are viewing:

View archived/view unarchived

Displays jobs that have been archived or unarchived. If you are viewing:

View archived jobs (and return to active jobs)

1. From the Jobs page, click the three-dot options menu in the top-right corner of the job list section.
2. Select View Archived.
3. The job list updates to show archived jobs. Use the filter fields to find a specific archived job.
4. To return to active jobs, click the three-dot options menu again and select View Unarchived.

Archiving helps declutter the main job list by hiding positions that are no longer active, without permanently deleting them.

Export all columns

Exports data from all columns (visible and hidden) in the selected grid to a .csv file and downloads it to your computer.

Export visible columns

Exports data from all visible columns in the selected grid to a .csv file and downloads it to your computer.

Edit columns

Opens a window where you can select additional columns to add to the data grid. To remove columns from the grid, click the down arrow in the upper right of each column, and then from the drop-down, select Hide Column.

Reset columns

Resets the displayed columns to default settings.

5 - Filter and sort

Lets you filter or sort the records in the jobs grid.

Filter

You can filter the records in the jobs grid by any value.

For example, if you type "S" in the Name/Job Title filter field, the application displays all records where the job name contains an "S" (Seasonal Warehouse, Campus Job, Client Success, etc.). If you type "Sea" in the Name/Job Title filter field, the application displays all records where the job name contains the "Sea" string (Seasonal Warehouse). In order for records to appear in the filter, the records must contain the exact string of letters and/or numbers typed into the filter field, in the order in which they are typed.

Find a job by Requisition ID

If you know the job’s requisition identifier, you can quickly locate the job by filtering the list.

1. From the main dashboard, click Jobs.
2. In the jobs list, locate the Requisition filter/search field.
   • In some views, this is the filter box under the Requisition column header.
   • In other views, it may appear as a Requisition search field at the top of the jobs list.
3. Enter the Requisition ID/number.

The job list automatically filters to show only jobs that match the ID.

1. Click the job title (often shown as a blue link) to open the job’s detailed view (Job Summary), where you can continue into the candidate review workflow.

Tip: To remove the filter and return to the full job list, clear the value from the Requisition filter field.

Sort

You can click the down arrow next to the column headers to sort by that column. When you click the down arrow, you can use the sort menu to select one of the following options:

• Sort Ascending - Sort records by the column value in ascending order.
• Sort Descending - Sort records by the column value in descending order.
• Remove Sort - Remove any applied sort and revert to the default grid order.
• Hide Column - Hide the column from view.

6 - Edit the job

Opens the job in the Job Summary page, where you can:

• Configure interview stages.
• Add, change, or delete values for any of the available fields.
• Add candidates.
• Manage interviews.

7 - Only show my jobs

Checking this box filters the job page results to only show jobs for which you are the assigned recruiter. You can deselect the box to see all jobs you are eligible to view. If you add a different user to the Recruiter filter, the system will display both your jobs and those matching the Recruiter filter criteria.

Note: The 'Only show my jobs' box is selected by default.

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Need more information?

• Jobs