---
title: "Create events"
description: "Create events"
canonical_url: "https://recruiter-help.hirevue-app.com/articles/9f6e9918-b997-4e60-8b48-5c35ed4714b9"
md_url: "https://recruiter-help.hirevue-app.com/articles/9f6e9918-b997-4e60-8b48-5c35ed4714b9.md"
---
# Create events

Events are live video, live voice, and in-person interviews you create to allow candidates and participants to self-schedule time slots that work for them. With events, you can request participants provide their availability, and then have candidates select and schedule their interviews on their own time, without recruiter intervention.

## Before you begin

Before creating an event in Hirevue, you must have an existing job you want to attach to the event. You can create a new job or you can clone an already existing job. For information on creating a job, see [Create jobs](/articles/568f060c-57c4-45c6-9dbd-7782d1f5258a).

## Create or clone events

When you create or clone an event, any user with the appropriate permissions and group access can view or edit the new event, or perform actions associated with the event.

**Note**: When you clone an event, the new event inherits the placeholders, participants, and scheduling from the original event. Therefore, when selecting an event to clone, select one that only has information on the What tab populated. If you must select an event with additional information, make sure to remove placeholders and participant information before configuring the new event.

To create or clone events

1.  Open the Events list:
    -   From the main menu, select **Scheduling**, and then select **Events**.
2.  If you want to...
    -   **Clone an existing event and then edit it to fit your needs**, then take the following actions:
        1.  On the **Events** page, locate the event you want to clone.
            -   (Optional) Use the search bar and **Status** filter to narrow the list (for example, filter for **Closed** events and search for a keyword in the event name).
        2.  In the event row, select the action menu (three-dot menu icon), and then select **Clone Event**.
        3.  In the confirmation dialog (“Are you sure you want to make a copy of this event?”), click **Yes**.
        4.  The event edit pages appear, divided into four tabs: **What**, **Who**, **When**, and **Review**. The cloned event’s details are pre-populated.
        5.  On the **What** tab, update key fields as needed (commonly **Event Name**, **Job**, **Event Start**, and **Event End**).
        6.  Continue through the remaining tabs (**Who**, **When**, **Review**) to finalize and save the new event.
    -   **Create a new event from scratch**, then on the **Events** page, click **Create Event**. The Event edit pages appear, divided into four tabs: **What**, **Who**, **When**, and **Review**.
3.  Configure the options within each tab:
    -   **What**: Define general information about the event.
    -   **Who**: Identify the participants you want to include in the event.
    -   **When**: Specify participant availability or request they provide their availability on their HireVue calendar.
    -   **Review**: Review event details and invite candidates to the event.
4.  You have finished creating your event, but can return at any time to update or edit the event.

## Create and schedule an event (quick steps)

Use these steps as a simple walkthrough for creating an event, adding an interviewer, setting the schedule, and inviting a candidate.

1. Navigate to **Scheduling** and select **Events**.
2. Select **Create Event**.
3. On the **What** tab, enter the event details (for example, the **Event Name**) and select the **Job** the event is associated with.
4. On the **Who** tab, add the interviewer(s) as participants (commonly by entering their email address).
5. On the **When** tab, set the event date/time range and add available time slots on the calendar.
6. Select **Review** to confirm the event summary.
7. Select **Invite Candidates**, then choose the candidate(s) you want to invite.
8. Select **Invite** to send the invitation.

## Create and configure a new event (end-to-end checklist)

Use this checklist as a quick walkthrough from initial creation to a ready-to-use event.

1.  Go to **Scheduling** > **Events**, then select **Create Event**.
2.  On the **What** tab, enter the basic event details:
    -   **Event Name**
    -   **Job**
    -   (As needed) settings such as **Allow Reschedule**, **Allow Cancel**, event start/end, **Scheduling Window** or **Schedule by Deadline**, and the **limit of candidates that can schedule**.
3.  On the **Who** tab, add interviewers/participants:
    -   Add participants by email address (or from the address book).
    -   Assign roles or teams (if used) so the right combination of interviewers is scheduled.
4.  On the **When** tab, set participant availability:
    -   Paint availability on calendars, or select **Request Availability** to have participants submit available times.
5.  On the **Review** tab, finalize and share:
    -   Preview what candidates will see.
    -   Invite candidates to self-schedule.
    -   (Optional) Configure **Social Settings** to enable self-registration via a shareable link and/or text messaging.
6.  Save the event.

---

Need more information?

-   [Events: What tab](/articles/6ccf4689-f343-424e-b777-833bb6de4fac)
-   [Events: Who tab](/articles/dee7cc31-5df9-4539-9185-3152ca49513e)
-   [Events: When tab](/articles/694cad3e-9a16-4289-8a7b-06c9ee77b4dc)
-   [Events: Review tab](/articles/c5b6a2c4-171c-473d-bef3-4767d28aa03d)